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Renting vs. Buying a Printer: Which One is Better for Your Business

renting vs. buying a printer

Buying vs leasing office gear is a continuous thing that is essential for many entrepreneurs - regardless of how large or small the company - while considering upgrading or installing innovation in their office. The same happens when considering renting vs. buying a printer. Each entrepreneur is planning and balancing their books month to month, weighing up costs to the benefit of their workers and their business.

Printers can be expensive and with additional, new tech choices, they can cost up to many thousands depending upon your necessities and industry - the more features, the more exorbitant. It's anything but an easy decision. That is the reason gauging your choices can be useful over the long haul. Buying office gear can save you over the long haul, but what are the benefits of leasing? In this blog, we investigate the potential gains and drawbacks of renting vs. buying a printer.

Buying a printer

  • Looking for a printer can be stressful, especially if you've been using an outdated model for quite a while. 

  • With such a lot of new tech available, it tends to be hard to settle on all the choices. 

  • Variety printing, faxing, and inkjet vs. laser are only a couple of the details you'll have to figure out. 

  • But whether you put another printer on your credit card or utilize a business gear loan to make the purchase, there are upsides and negatives to consider.


What else can you anticipate other than another printer? Think about these advantages.

(i) Venture

At the point when you purchase a printer, it's all yours, and the full value of the gear is yours. It turns into a business asset and is remembered for the list of property things as part of your company's total worth. At the point when you lease a gadget, you never actually own the hardware, so you can't claim its valuation. 

(ii) Tax advantages

Most business purchases can be considered derivations or costs, contingent upon how you document. With the new Section 179 depreciation rules, organizations can deduct the full expense of most printers in the same year they put them into administration.

This means that you don't have to discount the value of the cost gradually over a timetable but can count the whole purchase cost immediately. For a business putting resources into another fleet of printers, this has significant tax benefits.

(iii) Flexibility

Does renting vs. buying a printer, both involve flexibility? At the point when you own your printer, you are allowed to involve it as much as you please. You can make as many duplicates as you wish and top off the ink or toner as required. Frequently, with lease agreements, there are caps on the number of pages you can print or duplicate with the printer.


Even though a printer proprietorship can offer advantages, purchasing has its disadvantages.

(1) A large initial venture

If you want only one printer to start with, the forthright expense may not be a very remarkable weight. For people who require one or more enterprise-level machines, however, the expense may become significant. If you're on a strict financial plan or have to safeguard your cash stream, purchasing can be a weight.

(2) Large obligation

Very much like with home or car proprietorship, if you own your printer out and out, you are answerable for the bill if something turns out badly. It ultimately depends on you to pay for repairs in a crisis, or just lose access to that printer's functionality. From printer jams to software misfires, you should financially plan for the continuous time and cost to make sure everything runs flawlessly with your new printer.

The benefits of leasing a printer

Check out the following benefits of leasing one in terms of renting vs. buying a printer

(a) Smaller Forthright Expenses and Manageable Month-to-month Costs

While leasing a printer, you frequently have to not pay anything forthright and your month-to-month charge is set allowing you to create a financial plan. This will allow you to put cash in places that will assist you with developing your business.

(b) Maintenance Coverage

Most leases incorporate a maintenance and repair contract. This takes the pressure off of you of having to stress over obtaining printing repairs and allows you to depend on an outsider, given by your leasing company, to cover your maintenance.

(c) Exceptional Hardware

Innovation is constantly changing. The timeframe of realistic usability of tech is similar to that- something fresher is always not too far off. Leasing allows you to pass the weight of obsolete innovation to the company that is leasing you the hardware and invigorate your gear like clockwork. It provides you with the latest innovations to carry on your tasks smoothly. 

(d) Trial and Error

Leasing enables you to attempt items present moment and choose if they are appropriate for your business. There isn't anything more terrible than purchasing another piece of hardware and realizing that nobody in the workplace utilizes it and that you want something else.

(e) Stay aware of the Opposition 

Leasing allows you to get your hands on expensive hardware that may be otherwise unaffordable to your business. This enables you to stay aware of your larger rivals without draining your bank account.

The disadvantage of leasing a printer

Leasing a printer, concerning renting vs. buying a printer, can have some potential drawbacks, such as:

1. You are Bound by a Lease

If you purchase a piece of office gear and then realize you don't utilize it, you always have the choice to sell it and lose a touch of cash. If you sign a two-year contract on a printer you are obliged to pay that month-to-month expense for a considerable length of time regardless if you utilize the hardware or not.

2. Credit Checks and Paperwork

Taking out a lease includes paperwork and frequent credit checks. Although this isn't usually an issue, it includes time.


In conclusion, renting vs. buying a printer, both have their benefits and drawbacks. However, if you’re looking for a cost-effective and smooth solution in the long run, leasing is the ideal option for you. Also, there are a couple of basic rules that may end up being useful to you to choose whether to lease or purchase as both have their advantages and disadvantages.

If your gear prerequisites are small and you have the capital, then purchasing may be the choice for you. It is more straightforward and you'll save cash over the long haul.

However, if you are a startup and are uncertain of the hardware that is ideal for your business, leasing may be a good fit for you. A large amount of cash can frequently be better utilized elsewhere - you can't lease representative capability.

Intrigued by refurbished printers? Reach out today and let one of our printer professionals help you!


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